Langdon Hills Golf Club

Chris Carrott - Club Captain – CC*
John Lane - Club Vice Captain – JL*
Jeanne Goldstone - Lady Captain – JG*
Iain Tripp - Seniors Captain – IT
Geoff Cable - Immediate Past Captain – GC*
Michael Grix - Treasurer – MG*
Dave Scott - Competition Secretary – DS*
Phil Chick - Handicap Secretary – PC*
Steve Cook - President – SC*
Brian Harrington - Communications Officer – BH*
Dawn Adams- Junior Organiser – DA
Bill Glasson – Social Organiser – BG
Tony Dunston - Course Director – TD*
Keith Thompson - Director of Golf - KT*

* Denotes attendance Apologies for absence: BG,

1. Minutes of meeting held 16th June 2009
Minutes approved GC & JG

2. Matters Arising
· Insurance scheme notice – not progressed – Hold over
· Members Office – Internet connection – Hold over until future requirements are known.
· Trophy Cabinet – On order
· Summer Ball & Future Social Functions: The numbers attending were very disappointing and the club would lose money on the function. A general discussion took place on the merits of running any further social events; we could no longer afford to take a financial loss. The Presentation Night & Seniors annual dinner would continue. A decision was required for Christmas Party & New Year’s Eve function. Both were reserved as club events but there would be serious commercial implications should we cancel at short notice. There was also some disagreement on where each event would be held, i.e. Function suite or ground floor bar. KT suggests that all future events should be run by the catering franchise, with first option for tickets to members, with a discount on purchase price. Mr. Chi Johnson had some ideas that he wished to explore with the committee and would attend the meeting later to present his proposals.

3. Correspondence
· County Fees notice – passed to MG
· Numerous letters and e-mails concerning disruption to Ladies’ day. A meeting between Mr. E. Wright & Lady Captain has been arranged to address the issues raised. The Lady Captain to decide who should attend. The chairman or club president would also attend.

4. Treasurer’s Report
· Accounts circulated. No concerns

5. Captain’s Report
· Norman Plumb & Jubilee Cup – Lost to Stapleford Abbotts. Captain wished to thank Paul Starr for all his work as team captain / organiser.

6. Management Report / Course Report
· TD informed the committee of current status.
· During his vacation list of major actions would be given to KT
· Board meeting require to discuss irrigation repairs.

7. Lady Captain’s Report
· JG reported that Harris Bowl match was won against Belfairs 5-0. With one to play we have won 1 and lost 4. Thanks to all the Lady Team members.

8. Seniors Captain’s Report
· No Report

9. Competition Secretary’s Report
· No major concerns. KOs running to schedule

10. Handicap Secretary’s Report
· Nothing to report.

11. Juniors Report
· SC requested that Dave Tobin should be asked to attend.

12. Social Secretary’s Report
· Nothing to report

13. Any other business:
· Ladies’ Guest Day: Following misunderstanding concerning use of catering facilities the committee agreed to request the following: The Board was to request that ‘on course’ refreshments would be provided by the section captains, on their particular Captain’s Day. This would be at their expense, and not involve any use of service or equipment provided by the catering supplier. This was traditional in all members’ clubs.
· Captain’s Day: Entries were low and format would require review next week.
· Men’s Guest Day: Request from caterers to relinquish function suite reservation. Agreed to use G/Floor bar for our event.
· Mr. Chi Johnson attends meeting and presented his proposal for New Year’s Eve. The main points were:
o Total site event
o Entertainment Function Suite & Ground Floor
o Members’ ticket discount. Club to reserve 100 to be sold or reserved with deposit. Should these be allocated would be able to request more if available.
o Event & details to be advertised via posters and web.
o Mr. Johnson to provide event detail and price structure.

· Christmas Party: It was agreed the club would hold this event as it was normally well supported. To be held in ground floor bar.

Meeting Closed Next Meeting – Tuesday 18th August 2009 – 5.00 p.m.